Administrative Assistant

RESPONSIBILITIES

• Answer and route incoming phone calls from a multi-line telephone.
• Greet customers and direct them to the proper department in a timely manner.
• Perform a variety of clerical duties and assist with projects as needed such as typing correspondence, filing, copying, data entry, word processing, sending and receiving faxes.
• Assist A/P with reviewing statements, posting and matching invoices as needed.
• Receive, sort and distribute mail, daily including picking up mail at P.O. box
• Create and arrange shipments via FedEx, UPS and DHL
• Make office courier runs, as needed
• Maintain sufficient supply inventory and request reorders as needed
• Responsible for making coffee each morning, and as needed throughout day
• Prepare conference rooms for meetings, when needed
• Maintain the highest level of confidentiality, discretion, ethical conduct, and professionalism with regard to Company and client information
• Perform other duties as needed to ensure business operations runs smoothly

QUALIFICATIONS

• Spanish/English bilingual with effective verbal, written, and listening communication skills a must;
• 1-3 years related experience, preferred;
• Experience in handling a multi-line telephone system;
• Strong organizational skills with the ability to multi-task and prioritize successfully;
• Strong administrative skills with demonstrated proficiency in Microsoft Office, internet and email;
• Demonstrated ability to work as a team player, and collaborate with colleagues;
• Ability to communicate and interact with coworkers across all levels of the organization;
• Effective problem solving skills;
• Attention to detail; and
• Valid and current Driver’s License with ability to maintain a good driving record

Position Posting Date: March 4, 2016
Position Closing Date: Until filled